factors to consider before bidding and to bid or not to bid in pdf format

Factors To Consider Before Bidding And To Bid Or Not To Bid In Pdf Format

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FAR Smart Matrix. Chapter 99 CAS. Subpart

Part 514 - Sealed Bidding

FAR Smart Matrix. Chapter 99 CAS. Subpart Include the following notice in each solicitation:. The Prompt Payment clause of this solicitation sets forth payment terms. Change the reference to the form number, form title, and item number accordingly. When considering all or none bids, insert the provision at In addition, cite any special requirements which, if overlooked, may result in rejection of the bid.

This usually applies to subjective characteristics. The contracting officer may determine that there is a need to examine objective characteristics of bid samples to determine the responsiveness of a bid. The contracting officer should base the determination on past experience or other valid considerations.

This provision may be modified to fit the circumstances of a procurement. Requirements for Invitations for bids. When using brand name or equal purchase descriptions, the provision at FAR After award, the contracting officer may reveal the total amount of the Government estimate upon request. The contracting officer is not authorized to release the basis for calculating the estimate at any time. The individual price for each item does not have to be the lowest bid received.

Such cases include when:. The solicitation should clearly state the basis for evaluating bids for aggregate award, require bidders to submit a price on each item within the group or a percentage to be added or subtracted from a list price, and advise bidders that failure to submit prices as required within a group makes a bid ineligible for award for that group. This subsection applies to acquisitions of supplies and services.

Provide for full and open competition when grouping items for award. Grouping items for award may preclude a significant number of firms from bidding. This occurs if firms are unable to provide all the types or quantities of supplies or services, or make deliveries to the various delivery points included in the prospective aggregate group.

Include only related articles in an aggregate group. Related articles are those normally manufactured or produced by a majority of prospective bidders. Grouping unrelated articles often restricts competition unnecessarily. Consider the following guidelines before deciding to group different geographic locations or delivery points:. In this case, list it as a separate line item. For example, if previous bidders are distributors with franchises in certain territories, grouping different territories could tend to restrict competition.

They may constitute a significant portion of the total delivered cost. Obtain the advice and assistance of transportation specialists before grouping geographic locations or delivery points. Depending upon the supplies being acquired:. For definite quantity contracts without options, the evaluated bid price is the total bid price, as adjusted for any price-related factors identified in the solicitation.

This reflects the actual cost to the Government and will identify the most advantageous bid. Indefinite quantity and requirements contracts use estimated quantities. Options involve the probability of whether and when the options will be exercised. These situations may result in unbalanced bids see FAR To avoid unbalanced bids, GSA has two preferred methods for evaluating bids for aggregate awards: weight factors and price list.

Assign a weight to each item in a group. The weight is based on the portion of quantities that item represents. To evaluate bids, multiply each unit price by its weight factor, then total the results. Establish prices for bidders to use as a base for preparing their bids. Prepare a list that identifies a base price for each item in a group. Bidders bid a percentage factor to add to or subtract from the base price. Reliable estimates of quantities form the foundation for:.

Develop the weight factor by calculating the portion of the total quantity in a defined group that each item represents. Then, add the subtotals together to project the cost for the aggregate group. This may help facilitate the computations involved in evaluating bids. Award to the responsive and responsible bidder with the lowest evaluated overall cost to the Government for the aggregate group.

This represents the most advantageous bid. The price list method helps avoid unbalanced bidding when making aggregate awards, but lack accurate estimates of anticipated quantities. This method establishes base prices for bidders to use in preparing their bids. When using the price list method, in the solicitation:. Require the bidder to quote only one percentage factor for each group. This means that the bidder provides one percentage factor that applies to every item in a group; not a separate percentage for each item.

Price lists may be developed using one or more of the following sources:. The first time the contracting officer uses list prices for an item or service, give prospective bidders an opportunity to review the proposed list. Also provide information on how GSA will use the list prices. This information may be provided in a draft solicitation.

Ensure that the list prices for the grouped items bear a reasonable and balanced relationship to one another. Prices may be used from previous awards made using the weight factors method to develop price lists. Review those prices first to ensure they did not result from unbalanced bidding. Consider all price-related factors identified in the solicitation. Award to the responsive and responsible bidder whose percentage factor produces the most favorable price to the Government.

The following illustrates a bidding schedule arrangement for a group of items for aggregate award under the price list method:. Show estimated quantities only if estimates of demand for each item within a group can be derived from Government records or verified contractor sales reports.

Use only current estimates. In the solicitation:. Make award to the responsible and responsive bidder submitting the lowest overall evaluated bid price for the aggregate group. GSA contracting officers shall not consider telegraphic bids communicated by telephone. I am authorized to withdraw the bid on IFB No. Upon receiving a late bid, the bid custodian records it on the duplicate copy of the list of bidders. The bid custodian then immediately notifies the responsible contracting officer of the bid.

The contracting officer must arrange for pick-up or delivery of the bid. Require each bidder to submit an original and at least one copy of its bid. This requirement does not apply to bids transmitted and received through an electronic commerce method authorized by the solicitation. Handle bids as follows:. They then deliver the bid by special handling to the bid custodian. At least once daily and immediately preceding the time scheduled for bid opening, the bid custodian removes and time stamps the bids.

If a bidder hands a bid to the bid custodian or other GSA employee, the custodian or employee time stamps the bid immediately. The custodian labels the envelope with appropriate identification.

The list includes the name and address of all responses, including any bid modifications, received before bid opening time. The list also indicates withdrawn bids. The custodian stores bids and modifications in a suitable secured cabinet. The bid opening official or designee acknowledges receipt of the bids by signing the copy of the form and returning it to the bid custodian.

The original list becomes part of the contract file. If the bid opening occurs elsewhere, inform the regional SBUC. Give the regional SBUC the invitation number and the location of the bid opening. In the announcement, identify the invitation s scheduled for opening. The contracting activity uses the original. For bids submitted in original only, see FAR The contracting activity retains all supplemental financial forms or other information submitted with a bid.

Do not provide supplemental information for public examination. After award, cancellation of the solicitation, or rejection of all bids, direct the appropriate Finance Office to refund the amount of the bid guarantee to unsuccessful bidders.

The contracting officer may authorize return of a bid guarantee before award when requested by a bidder who is not in contention for the award. Retain other forms of bid guarantees e. Include the names of persons attending the bid opening and the firms or organizations they represent. Resolve any suspected mistake s following the procedures in FAR After award, retain those with notations concerning abnormal receipt or opening for identification in the solicitation file.

Winning More Construction Bids

Printable version PDF. Before the plans and specifications are made available to the public, California law requires publication of contract information in the California State Contracts Register. Before bid opening, Caltrans will allow a minimum of 3 weeks more if the project is complex for contractors to obtain plans and specifications, and prepare their bids. Emergency projects may have a shortened advertisement period. Plans and specifications for major and Minor A projects are available at:. Solicitation documents for Minor B projects are no longer provided in hard copy form. Plans and specifications for Minor B projects are available at:.

This procedure shall be in writing and distributed to all agencies. The advertisement for such bids shall be published at least once a week for 2 consecutive weeks in a newspaper published or circulated in each county of the State. The main purpose of the bid opening is to reveal the name s of the bidder s , not to serve as a forum for determining the low bidder s. The disclosure of additional information, including prices, shall be at the discretion of the procuring agency until such time that the responsiveness of each bid has been determined. Bids shall be unconditionally accepted without alteration.

By: Kendall Jones on November 3rd, Operating Insights. Putting together a winning bid proposal is a lot more complicated than putting some numbers together and hoping for the best. Good bid preparation requires a lot of time and effort that involves everything from reading and fully understanding the plans and specifications to accurately estimating costs for labor, materials and equipment. Making even the smallest mistake can mean the difference between having a winning bid proposal and missing out on a coveted project. Remember, it is never too late to abandon a bid you are working on. The best thing to do is dump it and move on to the next project.


categories of factors that may affect a contractor's decision to bid or not, while this documents, company characteristics, the bidding situation and the economic drawings are more attractive for contractors when considering whether to bid.


Bid Like a Winner: The Master Builder’s Guide to Construction Bidding

Except as provided by law, departments and agencies are not required to pay any provincial sales tax PST payable to the province in which the taxable goods or services are delivered, except for reimbursement of actual costs which include PST e. PST on actual travel and living expenses incurred during the performance of the contract. This section is removed from the Supply Manual as it no longer reflects Canadian Government practices. For reference purposes, section 5.

Many small businesses seek to expand their market by bidding on larger or more long-term projects. Contracts might include governmental Requests for Proposals RFPs or companies seeking to be the primary provider of a particular product or service for a large conglomerate deal. When bidding for a contract, follow five basic steps to improve your chances of being awarded the contract.

Construction contractors get the majority of their jobs by bidding on projects. While builders often get training or mentoring in construction skills, they usually learn about bidding and how to develop a winning construction bid on the job, and experience painful mistakes along the way. A construction bid is the process of providing a potential customer with a proposal to build or manage the building of a structure. In order to create successful construction bids, remember the industry golden rules: Start with highly accurate cost estimates, and submit the lowest bid of all the competing contractors. The process of forming a bid begins with examining construction plans and performing material quantity takeoffs.

As a result of a recent Office of Inspector General field audit in Region 6, we have been requested to issue additional guidance on the subject of bid analysis and unbalanced bidding. We offer the following for your information and use in administering the Federal-aid highway program. It requires the evaluation of the unit bid prices for reasonable conformance with the engineer's estimate.

US & World

Cotney Construction Law does not agree to represent you or take your case simply because you complete this form or email the firm. Furthermore, Cotney Construction Law does not wish to represent anyone in a jurisdiction where this website fails to comply with all applicable laws and ethical rules. Do not use the form to submit confidential, privileged, or sensitive information. The information submitted on this form is not privileged. As with any information submitted over the internet, there is a risk that the information could be intercepted, viewed, or retrieved by a third party. The bidding process can present some challenges for construction owners, general contractors, and subcontractors alike.

Five things to remember when writing your first bid. But keeping a few crucial principles in mind will put you in the strongest possible position when you have to write one for the first time. The goal of a bid is to persuade someone to choose your company. Therefore, you must think of this process as an exercise in persuasive writing, not in providing an encyclopedic description of what your company is capable of. Taking a cue from sales, the best road to persuasion is understanding your customer, identifying their need, comprehending that need, showing your customer you understand it, and then showing that you and only you have the solution. The next four pointers will set you on the right pathway for actually writing your first bid.

You have the skills, the right team in place, and the commitment to getting the job done right every time—so where is the work? An assessment of the bidding and proposal process can help you refine your approach and raise the probability that you can successfully compete for the best projects and clients. When a general contractor has a project to deliver, they will split it up into packages, such as drywall, plumbing, or mechanics, and invite subcontractors to bid on specific parts of the job defined by these specialties. Since a general contractor often contracts out these key project elements, understanding the construction bidding process is important for all involved. For owners and general contractors, the bidding process allows them to find the best possible team for the job at the most competitive rate available.

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